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Immaculate Bookkeeping Services for Businesses of Any Size

At Simple Financials, we specialize in ensuring your books are not only accurate but also insightful. Many businesses trust their bookkeeping to office managers or large CPA firms, thinking it’s being handled correctly, but in our experience, many times, this creates some of the largest unnoticed errors. That’s where we step in—correcting mistakes, cleaning up chaos, and providing financial clarity that can transform your business.

Common Bookkeeping Mistakes We See

It’s surprising how often basic bookkeeping errors go unnoticed, especially by office administrators or even large CPA firms. Here are some of the most common mistakes we encounter:

  • Improper Journal Entries: Shortcutting the bookkeeping process by using journal entries to log sales and expenses instead of using proper entry forms in QBO the way it was designed to be used.
  • Confusing Expense Accounts: Using an alphabetical list of expenses rather than customizing the list of expense accounts to match how money flows through your business.
  • Interest Miscategorization: Interest lumped in with bank fees or not having a separate account at all
  • Incorrect Sales Tax Reporting: Listing an income account for sales tax collections.
  • Not Performing Proper Monthly Closing and Review: Failing to reconcile all the accounts and credit cards back to the bank statements every month and sending a full set of month over month financial statements to the business owner each month for review. .
  • Negative Balances: Negative balances showing in Accounts Receivable (AR), Accounts Payable (AP), or asset/liability accounts is evidence that proper accounting is not being done in QBO. 
  • Mismatched Balances: Quickbooks showing a different balance than what the banks show.  

If any of these sound familiar, your books likely need an expert review.

Why Keeping Your Books Up-to-Date Really Matters

Maintaining accurate, monthly bookkeeping is about more than compliance—it’s about empowering your business. Some of the key reasons for staying on top of your books include:

  • Maximize Tax Deductions: Save money by ensuring no expenses are missed that would result in tax deductions..
  • Accurate Tax Estimates: Keep track of how much you should save for annual taxes.
  • Pay Yourself Right: Know exactly how much profit you can safely take from the business.
  • Identify Profitability: Understand which products, services, or sales channels are the most and least profitable.
  • Predict the Future: Identify Revenue, expenses, profit, and cash balances throughout the future based upon seasonal changes or macroeconomic trends.
  • Scenario Planning: Identify the feasibility of marketing efforts, hiring more staff, or  launching a new product or service.
  • Clear Financial Answers: Get accurate, real-time answers to any of your pressing financial questions.

How Simple Financials is Different

We aren’t just bookkeepers—we’re your entire start to finish financial solution. We provide:

  • Easy Access to Experts: Tap into our team’s expertise across all areas of business, whenever you need it.
  • Scalable Services: Whether your business is growing or facing new challenges, we have the capacity to scale with you.
  • Precision, Optimization and Automation: We automate and streamline your bookkeeping processes to save you time, reduce costs, and eliminate errors.
  • No Job Too Messy: We take pride in our ability to handle any size cleanup. From recreating multiple years of financial statements, to a new startup, no job has been too messy for us to clean up.
  • Free Comprehensive Assessment: Our free bookkeeping review reveals all the issues in your current system, giving you a clear path toward financial clarity.

Our Proven Process to Ensure Your Success

We’ve perfected a three-step approach to ensure your books are immaculate and your financial system is optimized.

1. Comprehensive Bookkeeping Review (Free Service)
We begin by thoroughly reviewing your current bookkeeping practices. We assess whether all accounts are properly reconciled, identify missing or duplicate transactions, uncover miscategorized or misplaced entries, and ensure your financial statements reflect reality. This review ensures that your financial records are accurate and gives you a clear understanding of the state of your books.

2. Bookkeeping Cleanup, Catch-Up, and Optimization
After identifying any discrepancies or inefficiencies, we roll up our sleeves and dive deep into your books. We meticulously reconcile transactions, streamline your chart of accounts, and ensure everything is optimized for clarity and accuracy. By the time we’re done, your books will be clean, accurate, and up-to-date, allowing you to make decisions based on reliable data.

3. Ongoing Bookkeeping Upkeep and Reporting
Once your books are cleaned up, we maintain them. Our team updates your transactions weekly, reconciles your books monthly, and closes out your books by the 7th of the following month. By the 10th of each month, you’ll receive a Management Report, including year-to-date and month-over-month financial statements, AR Aging, AP Aging, and any custom reports you need. With our precise reporting, you’ll have the clarity to understand your business’s financial health.